Sainik School Documents Required

The Sainik School document requirements encompass various certificates and forms needed during the admission process. Parents must prepare these documents carefully as they are crucial for both the online application and final admission stages. Understanding these requirements early helps ensure a smooth admission process and prevents last-minute complications.

Key Takeaways

• All documents must be clear, properly scanned, and within specified file size limits
• Category certificates should be issued by authorized authorities only
• Photograph specifications are strictly enforced – recent, clear, and proper background
• Medical certificates must be from registered medical practitioners
• Income and domicile certificates should be current and valid
• Academic documents must be attested by school principal
• All original documents are required during physical verification
• Keep multiple copies of all documents ready for various stages

Documents Required for Online Application

The online application process for Sainik School admission requires careful attention to document preparation and submission. Each document must meet specific format and size requirements to be successfully uploaded.

Photograph Specifications

• Recent photograph in color or black/white
• 80% face visibility without mask
• White background mandatory
• File size between 10 KB to 200 KB
• Format must be JPG or JPEG only
• Should not be older than three months

Note: Ensure the photograph is clear and properly lit. Blurred or unclear photographs will lead to application rejection.

Signature and Thumb Impression Requirements

• Clear signature in blue/black ink
• Signature size: 4 KB to 30 KB
• Thumb impression size: 3 KB to 30 KB
• Both must be in JPG/JPEG format
• Signature should be clearly legible
• Thumb impression should be clear without smudges

Academic Documents

• Previous class marksheet (scanned copy)
• School certificate for class 5th/8th
• Progress report of current class
• Report card of last examination
• Achievement certificates (if any)

Note: All academic documents must be attested by the school principal before uploading.

Personal Information Documents

• Birth certificate of candidate
• Aadhar card copy
• Parent’s identity proof
• Family income certificate
• Parent’s occupation proof

Essential Documents for Admission Process

For successful admission to Sainik Schools, parents must prepare and submit several essential documents. Each document plays a crucial role in verifying the candidate’s eligibility and personal information.

Identity Proof Documents

• Original birth certificate from municipal authority
• Aadhar card of the candidate
• Two passport size photographs
• Parent/guardian’s identity proof
• Recent character certificate

Important: All identity documents should clearly show the candidate’s name and other details matching the application form.

Address Proof Documents

• Valid domicile certificate
• Current electricity bill/water bill
• Ration card (if applicable)
• Parent’s service certificate (if applicable)

Note: The address proof should be recent and match the address mentioned in the application form.

Academic Records

• Original marksheets of all previous classes
• School bonafide certificate
• Attendance record
• Extra-curricular certificates
• Sports achievements (if any)

Medical Documents

• General health certificate
• Immunization record
• Blood group certificate
• Eye test report
• Dental examination report

Category-Specific Documents

Different categories of candidates need to submit additional documents as per their respective reservation category. Ensure all certificates are valid and issued by authorized authorities.

Documents for SC/ST Candidates

• Valid caste certificate from authorized authority
• Parent’s caste certificate (if required)
• Income certificate of parents
• Declaration form as prescribed

Documents for OBC-NCL Candidates

• Recent OBC-NCL certificate
• Non-creamy layer declaration
• Income proof of parents
• Valid category certificate

Documents for Defence Category

• Service certificate of parent
• Unit posting certificate
• PPO copy (for ex-servicemen)
• Defense personnel ID card copy

Additional Documents for Final Admission

After qualifying the entrance exam and getting selected, candidates need to submit additional documents during the counselling process. These documents are crucial for completing the final admission formalities.

Medical Fitness Certificate

• Complete medical examination report
• Physical fitness declaration
• Blood group certificate
• Vaccination record
• COVID-19 vaccination status (if applicable)

Parent Tip: Schedule the medical examination well in advance as it may take time to get all reports.

Transfer Certificate

• Original transfer certificate from previous school
• All academic records of previous class
• School leaving certificate
• Character certificate from previous school

Character Certificate

• Recent conduct certificate
• Behavioral assessment report
• Disciplinary clearance
• Extra-curricular activities record

Document Verification Process

The document verification process is conducted in multiple stages to ensure authenticity. Parents should be prepared with both original documents and their photocopies during verification.

Document Submission Timeline

• Initial document submission: Within 7 days of selection
• Original document verification: As per school schedule
• Missing document submission: Maximum 15 days grace period
• Final document submission: Before class commencement

Important: Missing any timeline may result in cancellation of admission.

Important Guidelines for Document Preparation

Following proper document preparation guidelines as mentioned in the Sainik School prospectus is crucial. Parents must ensure all documents meet the specified requirements to avoid rejection.

Document Format Requirements

• All scanned documents must be clear and readable
• Photographs should be on white background only
• Documents should be in original color scan
• File formats must be JPG or JPEG only
• Digital signatures are not accepted

File Size Specifications

• Photograph: 10 KB to 200 KB
• Signature: 4 KB to 30 KB
• Thumb impression: 3 KB to 30 KB
• Certificates: 50 KB to 300 KB
• Other documents: Maximum 300 KB

Parent Tip: Use a good quality scanner and check file sizes before uploading.

Document Authentication Guidelines

• All copies must be self-attested by parents
• Category certificates need gazetted officer attestation
• School documents require principal’s signature
• Medical certificates must have doctor’s registration number
• Domicile certificate needs state authority stamp

Parent Tip: Keep multiple sets of attested documents ready to avoid last-minute rush.

Common Mistakes to Avoid

Being aware of common documentation mistakes can help ensure a smooth admission process. Here are key points to remember while preparing and submitting documents.

Document Related Errors

• Submitting expired certificates or documents
• Using poor quality scanned copies
• Uploading documents in wrong format
• Missing attestation on required documents
• Submitting incomplete documents

Submission Process Errors

• Missing document submission deadlines
• Incorrect file naming
• Not checking document visibility after upload
• Forgetting to carry original documents for verification
• Not keeping document copies for personal record

Final Note: Always keep a well-organized file with copies of all submitted documents. This helps in quick reference and ensures no document is missed during the admission process. For any specific document-related queries, refer to the official information bulletin or contact the school administration.